Payroll and attendance for teams always on the move.
Kiplework handles clock-in at hubs and depots, overtime, claims for fuel and tolls, and payroll for logistics and last-mile operators. Supervisors approve on the phone. HQ sees every hub in one place.
Built for the logistics you actually run.
Different operations, same problems: many sites, irregular hours, and staff who are rarely at a desk.
Last-mile delivery
Riders and drivers starting from a hub. Geofenced clock-in at the hub, fuel and toll claims snapped on the road.
Warehousing and fulfilment
Shift-based picking and packing teams. Overtime worked out per shift and pushed into payroll.
Line haul and trucking
Long trips and irregular hours. Trip allowances set per staff member and paid in the monthly run.
Courier and parcel hubs
Many small hubs, each with its own geofence. Hub supervisors approve leave and claims in the app.
Cold chain and distribution
Fixed depots and rotating shifts. One staff list across every depot, with reports by site.
Built for operators where the work starts at the hub.
HQ sets the rules. Hubs run the day. Built for your own staff. If you also pay independent riders, talk to us separately.
HR and payroll at HQ
One staff list across hubs, depots and warehouses. Payroll, statutory and payslips from one screen, with reports by site.
Hub and depot supervisors
Approve leave and claims in the app, see who has clocked in at the hub today, and pay an incentive to one hub without touching the rest.
Riders, drivers and warehouse crew
Clock in at the hub, apply for leave, snap a fuel or toll receipt and get paid to the wallet. All on the phone they already carry.
Every hub gets its own geofence, shifts and reports.
Set the rules once at HQ. Every hub runs on them.
The modules logistics operators switch on first.
Every module is included in the same per user price. Switch on what you need.
EPF: Employees Provident Fund. SOCSO: Social Security Organisation. EIS: Employment Insurance System. PCB: Potongan Cukai Bulanan, monthly tax deduction. HRDF: Human Resource Development Fund levy. QR: quick response code.
From spreadsheet to live in four steps.
Start with one hub. Roll out the rest when you are happy.
Import staff by hub
Fill the Excel template with your staff list and which hub or depot each person belongs to. Upload once.
Set shifts and geofences
Add each hub's location and shift patterns. Overtime and leave rules follow your policy.
Switch on modules
Turn on attendance, leave, claims and the wallet. Set claim types such as fuel and tolls, tiers and caps. Prefund the wallet.
Go live hub by hub
Staff download the app, verify once with eKYC, and start clocking in. Add the next hub when ready.
Why logistics operators pick Kiplework.
Three things most HR systems in Malaysia do not do.
The wallet is built in
Approved fuel and toll claims become money the same day, without Finance keying anything into the bank. Kiplepay is an e-money issuer approved by Bank Negara Malaysia.
Malaysian statutory, done
EPF, SOCSO, EIS, PCB and HRDF follow the official tables. Statutory forms come from the same pay run, not rebuilt in Excel every month.
Priced per user, not per hub
Early bird pricing is RM6 per user per month for the full suite. An operator with 30 hubs pays for the staff it has, nothing per site.
Questions logistics operators ask.
Short answers. The full help centre has more.
How fast is an instant claim, really?
Tier 1 and Tier 2 claims paid to e-Wallet are credited on approval, as long as the staff member is verified and your prefund balance is sufficient. Tier 3 claims need manager plus HR approval and go by bank transfer.
What happens if our prefund balance runs low?
HR is alerted. If the balance runs out, new instant payouts pause and show as Payout Pending until you top up. Nothing is lost.
What if staff clock in outside the set location?
The clock-in still goes through and is flagged to the manager or HR. It is not blocked. You can also use a QR code where GPS is not practical.
What is eKYC and why do I need it?
eKYC (electronic Know Your Customer) is a one-time identity check required before your e-Wallet can be switched on. It uses your MyKad or passport and a selfie to confirm you are who you say you are.
Do we have to use the wallet to use Kiplework?
No. The wallet is a module. You can run payroll, leave, claims and attendance without it and switch it on later from Settings.
What documents do I need for eKYC?
Your MyKad, front and back, if you are a Malaysian citizen or permanent resident, or your passport if you are a foreign national, plus a selfie for the liveness check.
See it work for one hub first.
Register your interest and we will set up one hub with your shift patterns and claim types on the real product, before you roll it out to the rest.